Whenever we need to collect any of your data, we will let you at that point why we
need to do so and what it will be used for, but this guide provides a useful overview
of all of those situations and provides more detail on how we keep your data secure
and up to date, how long we might hold it for, and what your rights are in relation
to it. Dorset Bach Cantata Club is committed to protecting your personal data and
will use any personal or sensitive data we collect from you in line with the General
Data Protection Regulations (GDPR).
Who’s responsible for data the group collects?
Dorset Bach Cantata Club is a Data Controller under the GDPR. Dorset Bach Cantata
Club’s Data Protection Officer is the Secretary. Contact details below.
What data do we collect and what do we use it for?
Dorset Bach Cantata Club collects data from individuals to help us plan, organise
and run the day-to-day operations of the group (eg co-ordinating rehearsals or collecting
subscription payments) and to promote and market the group’s activities (eg marketing
mailing lists and photography/video capture).
Members: for administering membership
When you join Dorset Bach Cantata Club as a member or during your membership with
us, we may need to collect some of the following information on you:Name
Bank details (DBCC 100 Club Standing Orders)
Gift Aid Declaration
This data will be used by committee members to manage your membership with Dorset
Bach Cantata Club and to organise and run our activities.
If you give us your consent to do so, we may also use your contact details to send
you marketing/promotional communications from Dorset Bach Cantata Club, and from
other choirs and similar groups. Any marketing/promotional communication we send
you will include a clear option to withdraw your consent (egg to ‘opt out’ of future
emails) and you can also withdraw consent at any point by contacting the Data Protection
Officer– the Secretary.
Storage and processing of your membership information
The DBCC will store your membership information securely on the group’s membership
database, and may use your information in the following ways:
To process your membership payment each year
To process your Gift Aid payment each year (if relevant)
To process your membership of the DBCC 100 Club (if relevant)
To send you news and information about events and activities organised by the DBCC
To send you governance information, including meeting dates, minutes and agendas
To update your information
All personal data, either paper or electronic, is stored securely.
Third parties and your information
We will always make sure any third parties we use are reputable, secure, and process
your data in accordance with your rights under GDPR.
Mailing list subscribers: for marketing and promotion
We offer everybody the opportunity to sign up (consent) to receive marketing and
promotional information on the group’s activities (eg emails about forthcoming events).
When you sign-up to our marketing mailing list we will ask for your name, email,
phone number, address and will use this data to send you information about our events
and activities (eg forthcoming performances, social events and fundraising events).
We may also ask for your preferred communication method (eg email vs post).
We will only send you information that is related to the group (eg we will not use
your data to send you marketing messages from 3rd parties, unless you give your consent).
Anything we send you will include a clear option to withdraw your consent (eg to
‘opt out’ of future emails) and you can also do so at any time by contacting the
Data Protection Officer – the Secretary
Website visitors: for running and improving our website
We use cookie technology when a person visits our website to collect and analyse
anonymised data on how many people have visited, what pages they have looked at and
other statistical information. We use a pop-up banner to let users know about this
on their first visit, and they can at any time disable cookies in their browser if
they do not wish their (anonymised) data to be tracked. You can find out more about
Do we share your data with anyone else?
We will never pass your details on to third parties for marketing purposes.
We sometimes use third party services to process your data (eg Google Dive). We will
always make sure any third parties we use are reputable, secure, and process your
data in accordance with your rights under GDPR.
How can you update your data?
You can contact us at any time to update or correct the data we hold on you.
How long we will hold your data?
Dorset Bach Cantata Club’s data retention policy is to review all data held on individuals
at least every two years and remove data where we no longer have a legitimate reason
to keep it.
Where you have withdrawn your consent for us to use your data for a particular purpose
(eg unsubscribed from a mailing list) we may retain some of your data for up to two
years in order to preserve a record of your consent having been withdrawn.
What rights do you have?
Under the GDPR, you have the following rights over your data and its use:
The right to be informed about what data we are collecting on you and how we will
The right of access - you can ask to see the data we hold on you
The right to rectification - you can ask that we update or correct your data
The right to object - you can ask that we stop using your data for a particular purpose
The right to erasure - you can ask us to delete the data we hold on you
The right to restrict processing - you can ask that we temporarily stop using your
data while the reason for its use or its accuracy are investigated
All requests related to your rights should be made to the Data Protection Officer
– contact details below. We will respond within one month. You can find out more
about your rights on the Information Commission’s Office
What will we do if anything changes?
Where the changes are significant, we may also choose to email individuals affected
with the new details. Where required by law, will we ask for your consent to continue
processing your data after these changes are made.
Data Protection Officers
Choir - Secretary
Elizabeth Gowers | Woodleigh | 81 Crofton Park | Yeovil | Somerset | BA21 4EF | 01935
Orchestra – Orchestra Secretary
Mrs Frederica Paraiso | The Old School House | Cucklington | Wincanton | Somerset
| BA9 9QW