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Dorset Bach Cantata Club

 

Dorset Bach Cantata Club

 

Privacy Policy          May 2018

What is this guide for?

Whenever we need to collect any of your data, we will let you at that point why we need to do so and what it will be used for, but this guide provides a useful overview of all of those situations and provides more detail on how we keep your data secure and up to date, how long we might hold it for, and what your rights are in relation to it. Dorset Bach Cantata Club is committed to protecting your personal data and will use any personal or sensitive data we collect from you in line with the General Data Protection Regulations (GDPR).

Who’s responsible for data the group collects?

Dorset Bach Cantata Club is a Data Controller under the GDPR. Dorset Bach Cantata Club’s Data Protection Officer is the Secretary. Contact details below.

What data do we collect and what do we use it for?

Dorset Bach Cantata Club collects data from individuals to help us plan, organise and run the day-to-day operations of the group (eg co-ordinating rehearsals or collecting subscription payments) and to promote and market the group’s activities (eg marketing mailing lists and photography/video capture).

Members: for administering membership

When you join Dorset Bach Cantata Club as a member or during your membership with us, we may need to collect some of the following information on you:Name

Email address

Phone number

Address

Bank details (DBCC 100 Club Standing Orders)

Gift Aid Declaration

Previous experience

This data will be used by committee members to manage your membership with Dorset Bach Cantata Club and to organise and run our activities.

If you give us your consent to do so, we may also use your contact details to send you marketing/promotional communications from Dorset Bach Cantata Club, and from other choirs and similar groups. Any marketing/promotional communication we send you will include a clear option to withdraw your consent (egg to ‘opt out’ of future emails) and you can also withdraw consent at any point by contacting the Data Protection Officer– the Secretary.

Storage and processing of your membership information

The DBCC will store your membership information securely on the group’s membership database, and may use your information in the following ways:

To process your membership payment each year

 

 

To process your Gift Aid payment each year (if relevant)

To process your membership of the DBCC 100 Club (if relevant)

To send you news and information about events and activities organised by the DBCC

To send you governance information, including meeting dates, minutes and agendas

To update your information

All personal data, either paper or electronic, is stored securely.

Third parties and your information

We will always make sure any third parties we use are reputable, secure, and process your data in accordance with your rights under GDPR.

Mailing list subscribers: for marketing and promotion

We offer everybody the opportunity to sign up (consent) to receive marketing and promotional information on the group’s activities (eg emails about forthcoming events).

When you sign-up to our marketing mailing list we will ask for your name, email, phone number, address and will use this data to send you information about our events and activities (eg forthcoming performances, social events and fundraising events). We may also ask for your preferred communication method (eg email vs post).

We will only send you information that is related to the group (eg we will not use your data to send you marketing messages from 3rd parties, unless you give your consent). Anything we send you will include a clear option to withdraw your consent (eg to ‘opt out’ of future emails) and you can also do so at any time by contacting the Data Protection Officer – the Secretary

Website visitors: for running and improving our website

We use cookie technology when a person visits our website to collect and analyse anonymised data on how many people have visited, what pages they have looked at and other statistical information. We use a pop-up banner to let users know about this on their first visit, and they can at any time disable cookies in their browser if they do not wish their (anonymised) data to be tracked.  You can find out more about cookies in our Cookie Policy; or at <http://www.allaboutcookies.org/>

Do we share your data with anyone else?

We will never pass your details on to third parties for marketing purposes.

We sometimes use third party services to process your data (eg Google Dive). We will always make sure any third parties we use are reputable, secure, and process your data in accordance with your rights under GDPR.

How can you update your data?

You can contact us at any time to update or correct the data we hold on you.

How long we will hold your data?

Dorset Bach Cantata Club’s data retention policy is to review all data held on individuals at least every two years and remove data where we no longer have a legitimate reason to keep it.

Where you have withdrawn your consent for us to use your data for a particular purpose (eg unsubscribed from a mailing list) we may retain some of your data for up to two years in order to preserve a record of your consent having been withdrawn.

What rights do you have?

Under the GDPR, you have the following rights over your data and its use:

The right to be informed about what data we are collecting on you and how we will use it

The right of access - you can ask to see the data we hold on you

The right to rectification - you can ask that we update or correct your data

The right to object - you can ask that we stop using your data for a particular purpose

The right to erasure - you can ask us to delete the data we hold on you

The right to restrict processing - you can ask that we temporarily stop using your data while the reason for its use or its accuracy are investigated

All requests related to your rights should be made to the Data Protection Officer – contact details below. We will respond within one month. You can find out more about your rights on the Information Commission’s Office

website

What will we do if anything changes?

If we make changes to our Privacy Policy or processes we will post the changes here. Where the changes are significant, we may also choose to email individuals affected with the new details. Where required by law, will we ask for your consent to continue processing your data after these changes are made.

Data Protection Officers

Choir - Secretary

Elizabeth Gowers | Woodleigh | 81 Crofton Park | Yeovil | Somerset | BA21 4EF | 01935 425 383

< dorsetbach_sec@hotmail.com>

Orchestra – Orchestra Secretary

Mrs Frederica Paraiso | The Old School House | Cucklington | Wincanton | Somerset | BA9 9QW